Janis Holder
University Archivist
University of North Carolina at Chapel Hill
Empowering the Individual: Managing the Digital University Desktop

Bio

Janis Holder became University Archivist at UNC-Chapel Hill in February 2003. She was Assistant University Archivist in Jackson Library, UNC-Greensboro for six years prior to moving to UNC-Chapel Hill. Janis holds a B.A. in English and a MLS, both from UNC-Greensboro and has a broad range of library experience, including archival processing and description, digitization project management, web page development, and EAD and MARC cataloging. As University Archivist at UNC-Chapel Hill, Janis also oversees the records management function for the University and is especially interested in electronic records management and digital preservation. Janis serves as a Project Co-Advisor on the NHPRC grant-funded project Managing the Digital University Desktop, (www.ils.unc.edu/digitaldesktop) and on the Executive Board for the NHPRC Electronic Records Research Fellowships project (www.ils.unc.edu/nhprcfellows); both projects are collaborations with Duke University.

A past President of the Society of North Carolina Archivists, she recently served on a task force with other UNC system archivists and records managers to draft a new university general records schedule for the state of North Carolina and is currently serving on a committee to review SAA's Guidelines for College and University Archives.

Presentation Abstract

Managing the Digital University Desktop is a National Historical Publications and Records Commission (NHPRC) grant-funded project to study computer file management practices in academic units and administrative offices at UNC Chapel Hill and at Duke University. Now in its third and final year of funding, the project is developing a series of web-based instructional tools, including FAQs, online tutorials and Powerpoint workshops. This presentation will give a brief overview of the project and focus on the development of the instructional tools in relation to the interview data collected and analyzed in the earlier phases of the project. Areas to be explored include the comparison of observed file management behaviors versus recommended records management practices with particular emphasis on faculty research data, the concept of email as a record, and issues of privacy and ownership of institutional electronic records.