The image is badged at top left with the
InterPARES
logo and the text
InterPARES
Project: International Research on Permanent Authentic Records in
Electronic Systems.
The image is bisected horizontally by a blue line, on which there are four
white rectangles containing text:
Research Domain 1: What is required to prove the
authenticity of electronic records?
Research Domain 2: How do we select electronic
records for preservation?
Research Domain 3: How do we preserve authentic
electronic records?
Research Domain 4: What policies, strategies &
standards will protect the authenticity of electronic records over
time?
Above the line at left is a computer workstation with zeroes and ones
streaming from the monitor, accompanied by the text How do you know
it’s the real thing? To the
right, in the center of the top half, are three computer monitors and the text
Today? At the right are a compact disc, a stack of magnetic tape
reels, a 5¼ inch diskette, and a 3½ inch diskette, with the text
100 years from now?
Below the line at left is a rectangle containing the text Research
methods:, from which six arrows radiate, leading to the following text
fragments: Glossary,Prototyping,Modeling,Diplomatic Analysis,Case Studies, and Surveys.
To the right of this is a rectangle containing the text Research
benefits:, from which three arrows radiate, leading to three further
rectangles. The latter bear the text Holding governments,
organizations, and individuals accountable;
Ensuring the trustworthiness of research sources and
data; and Preserving the authentic recorded
memory of our society.
Organization
Task Forces
Authenticity
Appraisal
Preservation
Strategies
Glossary Committee
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Methods & Analysis
Contemporary Archival Diplomatics
Functional Analysis
Narrative Analysis
IDEFØ Activity Modeling
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Authenticity Task Force
Research Question
What is required to prove the authenticity of electronic
records?
Research Methods
Literature review
Functional & narrative analysis of case studies
Contemporary archival diplomatic analysis
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Template for Analysis
Based on elements of records identified
by the study of diplomatics
Medium
Extrinsic elements
Extrinsic elements
Annotations
Context or framework
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Systems Studied by
ATF
Relational databases
Accounting systems
Records management systems
Patent grants systems
Student registration systems
Info management systems
Government registries
Computer aided design
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Conceptual Requirements for Assessing Authenticity
Benchmark requirements
Before records are transferred to the preserver’s
custody.
Baseline requirements
After records are transferred to the preserver’s
custody.
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Benchmark Requirements
Expression of record attributes & linkage to record
Access privileges
Protective procedures: Loss and corruption of records
Protective procedures: Media and
technology
Establishment of documentary forms
Authentication of records
Identification of authoritative record
Removal and transfer of relevant documentation
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Baseline Requirements
Controls over records transfer, maintenance, and reproduction
Documentation of reproduction process and its effects
Archival description
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Authenticity Findings
Authenticity often expressed implicitly, rather than
explicitly.
Medium is not significant in assessing authenticity of
records.
Records are inextricably embedded in their contexts.
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Appraisal Task Force
Research Question
How do we select electronic records for
preservation?
The image consists of three rectangles, arranged in echelon from upper left
to lower right, and labeled Manage Selection Function (A1),Appraise Electronic Records (A2), and Carry Out Disposition of
Electronic Records (A3), respectively. The rectangles are connected by
a network of arrows.
Into A1 (Manage Selection Function) flow six inputs from off page:
Information About Records’ Contexts
(flows also into A2)
Creator’s Needs
Authenticity Requirements
Societal Needs
Legal Requirements
Archival Science
as well as two loop-backs:
Information About Appraisal Decisions of Electronic Records,
from A2
Information About Electronic Records Selected for Preservation,
from A3
From A1 flow two outputs:
Appraisal Strategies, which leads to A2
Disposition Rules & Procedures, which leads to
A3
Into A2 (Appraise Electronic Records) flow four inputs from
off page:
Information About Records’ Contexts
(flows also into A1)
Information From Electronic Records
Information About the Technological Context of Records
(flows also into A3)
Information about Preservation Capabilities
as well as the input (Appraisal Strategies) from A1.
From A2 flow three outputs:
Information About Appraisal Decisions of Electronic Records,
which bifurcates, leading off page and looping back to A1
Appraisal Decision, which leads to A3
Information About Appraised Electronic Records, which leads to
A3
Into A3 (Carry Out Disposition of Electronic Records) flow two
inputs from off page:
Information About the Technological Context of Records
(flows also into A2)
Electronic Records
as well as the input (Disposition Rules & Procedures) from A1 and the two inputs (Appraisal Decision and Information About Appraised Electronic Records) from A2.
From A3 flow four outputs:
Electronic Records Not Selected for Preservation, which leads
off page
Electronic Records Selected for Preservation, which leads off
page
Information About Electronic Records Selected for
Preservation, which leads off page
Information About Disposition, which loops back to
A1
Appraisal Findings
Assess authenticity of the records
Determine the feasibility of preservation
Records must be appraised early
The appraisal decision must be regularly monitored
The image consists of four black or blue rectangles, arranged in echelon
from upper left to lower right, and labeled Manage the Preservation
Function (A1) (black), Bring in Electronic Records (A2)
(black), Maintain Electronic Records (A3) (black), and Output
Electronic Records (A4) (blue), respectively. The rectangles are
connected by a network of arrows, most black but some grey or red, or labeled
in blue.
Into A1 (Manage the Preservation Function) flow five inputs from
off page:
Information about Electronic Records Selected for Preservation
(bifurcates twice, flowing also into A2 and A3)
Archival Requirements
State of the Art of Information Technology
Institutional Requirements
(bifurcates, flowing also into A2)
Persons Responsible for Preservation (flows into all
four)
as well as a loop-back (Management Information About Preservation
in blue) from all three of A2,A3, and A4.
From A1 flow six outputs:
Information About Preservation, which leads off page
Report on authenticity of records (blue), which leads off page
to the label Requester
Preservation Strategies, which bifurcates twice, leading to
all three of A2,A3, and A4
Preservation Action Plans (blue), which bifurcates, leading to
A2 and A3.
Targeted Preservation Methods (blue), which bifurcates twice,
leading to all three of A2,A3, and A4
Infrastructure Technology (red), which bifurcates twice,
leading to all three of A2,A3, and A4
Into A2 (Bring in Electronic Records) flow four inputs from
off page:
Transfer of Electronic Records Selected for Preservation
Terms and Conditions for Transfers (grey; a branch of
Information about Electronic Records Selected for Preservation,
which flows also into A1 and A3)
Accessioning Policy (a branch of Institutional
Requirements, which flows also into A1)
Persons Responsible for Preservation (flows into all
four)
as well as the inputs from A1 (Preservation Strategies,Preservation Action Plans [blue], Targeted Preservation
Methods [blue], and Infrastructure Technology [red]).
From A2 flow two outputs:
Management Information About Preservation (blue),
which loops back to A1
Accessioned Records (blue), which leads to A3
Into A3 flow eight inputs:
Persons Responsible for Preservation (from off page; flows
into all four)
Information Required to Certify Authenticity (grey; a branch
of Information about Electronic Records Selected for Preservation,
which flows also into A1 and A2)
Preservation Strategies (from A1)
Preservation Action Plans (blue; from A1)
Targeted Preservation Methods (blue; from A1)
Infrastructure Technology (red; from A1)
Accessioned Records (blue; from A2)
Retreival Request (loopback from A4)
From A3 flow three outputs:
Management Information About Preservation (blue),
which loops back to A1
Retreived Information about Preserved Records (blue),
which leads to A4
Retreived Digital Components and Information,
which leads to A4
Into A4 flow seven inputs:
Request for Records and/or Information about Records
(from off page)
Persons Responsible for Preservation (from off page; flows
into all four)
Preservation Strategies (from A1)
Targeted Preservation Methods (blue; from A1)
Infrastructure Technology (red; from A1)
Retreived Information about Preserved Records (blue;
from A3)
Retreived Digital Components and Information
(from A3)
From A4 flow six outputs:
Management Information About Preservation (blue),
which loops back to A1
Retreival Request, which loops back to A3
Reproduced Electronic Records (blue) which flows off page
Certificate of Authenticity, which flows off page
Reproducible Electronic Records (blue) which flows off
page
Requested Information about Preserved Records (blue) which
flows off page
Preservation Findings
Identification of digital components of electronic records
Systematic & dynamic controls for preservation
Archival requirements for preservation
‘Original’ electronic records
vs. copies of electronic records
Preservation means reproduction
Chain of preservation
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Strategies Task Force
Research Question
What policies, strategies and standards will protect the
authenticity of electronic records over time?
Adapt the recommendations of the other task forces to each national
environment.
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