Office of Human Resources - Manager News

10.21.09
New Changes in Position Management

Questions? Employee Service Center 480.965.2701

Some changes have been made to the Position Management front end so Financial Services can successfully run the distribution process on a confirmed payroll.

The changes include:

• Changes to department codes on filled positions will be locked down for six business days between when the payroll process first begins (Thursday night) until the evening of the following Friday (payday) when the distribution process is complete. 
  This lockdown will happen only for department code changes with an effective date before or within the payroll currently being processed. During this period, departments can enter department code changes on filled positions for a future payroll, vacant positions and new positions. If there is no department code change, a department can continue to submit position transactions. Once the distribution process has been confirmed, departments can enter department code changes on positions with an effective date for the recently distributed payroll.
  
  Departments can no longer edit the department code field in Maintain Position Accounting. 
  This field will reflect the department code on the position. When a new position number is created or a department code is modified on an existing position number, departments must go into the Maintain Position Accounting screen and hit the Submit button to have the position number show as funded.
  
  
• Departments can no longer future date new position numbers. 
  Creating a position equal to or less than the current date will allow departments to modify,  post or use the position for eHire.  NOTE: Positions will not encumber until they have been tied to an active employee.
  
  Departments can no longer make changes to account information on filled positions for previously distributed payrolls.