Commission on the Status of Women

ASU CSW Staff Mentoring and Development Program

Program Mission and Goals

The ASU Commission on the Status of Women Staff Mentoring & Development Program pairs experienced and excelling staff members with staff who are interested in developing their career and leadership skills.  The program is structured to provide support, networking opportunities, and professional development training to help staff members develop their careers and to become effective contributors to the New American University.  This CSW Staff Mentoring &Development Program is run by the Office for the ASU Commission on the Status of Women.

Goals of CSW Staff Mentoring Program for Mentees:

  • Provide an opportunity for mentees to learn from an experienced and excelling staff member at ASU through one-on-one informal mentoring sessions, where a mentor can share information on their own career development.
  • Provide an opportunity for a staff member to form new, collegial relationships.
  • Provide networking opportunities for mentees to meet other staff members and leaders at the university.
  • Provide a structured development program that provides workshops in which a mentee can learn more about the concept of the New American University and the organizational structure of the University.
  • Learn how to navigate organizational culture and practices at ASU.
  • Provide opportunities to attend a series of career development and leadership development workshops.  Workshop topics would include identifying skills and leadership development for non-managers, among others.
  • Develop a stronger understanding of University resources and programs available for staff.

Goals of CSW Staff Mentoring Program for Mentors:

  • Provides an opportunity for mentors to help identify, support, inspire and develop staff members at the University.
  • Assist staff mentees in learning more about professional competencies in higher education, organizational structure at ASU, and resources for career development.
  • Provide an opportunity for a mentor to develop new, collegial relationships.
  • Provide an opportunity for a mentor to develop their mentoring skills.

There are a couple of important notes about participation in the CSW Staff Mentoring Program.  Participation in the CSW program does not in any way guarantee advancement, promotion, or salary increases. The program is meant to inspire and support a rewarding and evolving career at ASU.  The program is designed to help provide excelling staff members with support and resources to help grow their career. 

Ideal Candidates for the Program

Participation in the CSW Staff Mentoring and Development Program is selective.  Interested individuals are required to apply and pending application review, an individual may be accepted into the program.  The program is open to both men and women.
 Ideal candidates for the program display the characteristics noted below:

Qualities sought in Mentors:

  • Excellent Performance
  • Professionalism
  • Positive Attitude
  • Willingness to share career experience and skills
  • Openness to new ideas and fresh perspectives

Qualities sought in Mentees:

  • Excellent Performance
  • Professionalism
  • Positive Attitude
  • Desire to learn more about the University
  • Desire to grow professionally
  • Openness to new ideas and fresh perspectives

Previous mentoring experience is not required for prospective mentors.  Mentors in the program will be provided with a variety of resources and support to facilitate the mentoring process and to develop their mentoring skills.  

Mentee Participation in the Program

The goal of the mentoring program is to pair experienced staff members at the university with staff members at the University, who are looking to grow their career.  Mentors are expected to share their career experience and strategies for success to assist staff members as they develop their own career.  The mentoring relationship is meant to be focused on issues of career development and learning more about the University.  Mentoring discussions may also delve into areas of work/life balance, particularly as it relates to career development.  To facilitate this process, mentees are expected to be open to new ideas and perspectives, even if they may differ from their own.

Mentor Participation in the Program

Mentors in the program provide an important university service, and are selected based on their outstanding performance, experience, and positive attitude.  A majority of mentors in the previous cycle of mentoring program found the experience to be positive and rewarding.  For this program, we are looking for mentors who can share their career experience, particularly working at ASU, to provide insight and inspiration to staff members at the University, who are looking to grow their career.  The mentoring relationship is meant to be focused on issues of career development and learning more about the University.  Mentoring discussions may also delve into areas of work/life balance, particularly as it relates to career development.   

No previous mentoring experience is required.  Mentors in the program will be provided with a variety of resources and support to facilitate the mentoring process and to develop their mentoring skills.  

Mentor-Mentee Matching Process

Mentees will be matched with a mentor who is not from the same unit as the mentee and is not in any type of supervisory or evaluative position over the mentee.  

All mentors and mentees in the program are asked to provide information on their professional experience, strengths, areas of interest, and program expectations.  Based on the information provided, the CSW office will try to match mentees with mentors who have experience in an area that the mentee would like to learn more about. 

The CSW hopes that the mentoring process is a rewarding and enriching experience for both the mentors and the mentees, and that both parties are comfortable with the match that has been provided.  Upon completion of the first mentor meeting, in the event that either the mentor or the mentee do not feel comfortable with their mentor/mentee match, we will try to match the mentee with a new mentor.  Participants are only allowed one mentor rematch during the program cycle. 

Summer 2014 Program Design

The Summer 2014 CSW Staff Mentoring Program will run from June 2nd through December 5th.  The Summer 2014 Cycle will run for six months and will include a variety of workshops and events. 

The CSW Staff Mentoring & Development Program consists of both one-on-one mentoring and development opportunities.  Mentors and mentees are expected to meet once a month during the six month program.  Additionally mentees are expected to attend professional development workshop and events throughout the program, usually one per month.   Program evaluations will be distributed throughout the program cycle to gain feedback from mentoring participants on different aspects of the program.  Upon completion of all of the program requirements, mentors and mentees are eligible to earn a “Certificate of Completion” (see Certificate section).

Program Design: The Development Component

All professional development workshops and events in the program are designed to promote the strengths and career potential of the mentees.  A majority of the workshop sessions in the Summer 2014 program will be led by instructors from HR’s Leadership Workforce and Development Group, a CSW resource.  Additionally, the foundation of these workshops will be on the principles found in the book Strength Based Leadership: Great Leaders, Teams, and Why People Follow (2009)by Tom Rath and Barry Conchie.  This is the same book that is utilized in the Leadership in the New American University program (LINAU) which trains university leaders.  This is a great opportunity for all participants in the program.  Strength Based Leadership includes an online assessment which all mentees are expected to complete in advance of the first development workshop scheduled for July 2014.  Mentors are encouraged, but not required, to complete the assessment as well.   All mentors and mentees will be provided with a copy of the book and a coupon for the online assessment.

During the program, the CSW will provide four development workshops.  All programs will take place at the Tempe Campus.  Mentees are expected to attend at least three of the four development workshops.  Mentors are not required to attend the development programs, but may do so if they wish.  In the event that a mentee cannot attend a scheduled program in person, they can make arrangements with the CSW Office to substitute the program with a different professional development opportunity.  They can attend a session offered through ASU’s HR’s Leadership Workforce and Development Group (https://cfo.asu.edu/hr-development ) or they can access a training session from the CSW Professional Development Resource Center (www.asu.edu/csw)

Additionally, participants in the CSW Staff Mentoring Program will be offered first registration access to the CSW/SC Professional Development Program scheduled for October 8th at Downtown (only) and October 9th at Tempe, West, and Polytechnic campuses.

Program Schedule

Date/Time

Orientation Session for Mentors

Monday, June 2, 2014  from 8:30AM-10:00AM
Memorial Union Gold 207

Orientation Session for Mentees

Monday, June 2, 2014  from 10:30AM-Noon
Memorial Union Gold 207

Program Contract Due to CSW Office

Tuesday, June 10, 2014

Mentoring Agreement Due to CSW Office

Tuesday, July 1, 2014

Mentoring Program Event  1:
Managing Your Career: Identifying Skills & Strengths
(Based on Strength Based Leadership)

July 2014
Date: TBA

Mentoring Program Event 2:
Dare to Promote Yourself

August 2014
Date: TBA

Mentoring Program Event 3:
Leadership Presence and Networking

September 2014
Date: TBA

Mentoring Program Event 4:
Table Talk with University Administrator

November 2014
Date: TBA

Additional Mentoring Program Opportunity:
CSW Professional Development Conference

October 8, 2014 at Downtown
October 9, 2014 at Tempe, West, and Poly Campuses

Mentoring Program Concludes

Friday, December 5, 2014

Mentoring Program Evaluation & Forms Due

Friday, December 19, 2014

 

Program Design: Program Agreements and Contracts


Program participants are required to attend a 90 minute orientation session scheduled for June 2, 2014.  In the event that a participant is unable to attend the training in person, they must coordinate with the CSW Office to go over program guidelines and review materials from the event. Program participants must complete a program agreement. Additionally, each mentoring pair must complete a mentoring agreement.

Program Design: Mentoring Meetings

The primary focus of the CSW Staff Mentoring & Development Program is to provide the opportunity for staff mentees to meet and learn more about ASU from experienced and excelling staff mentors.  Through one-on-one, face-to face meetings, mentors and mentees may discuss and explore areas including professional strengths, career development, and ASU organizational culture.

Mentors and mentees are expected to meet once a month for the program duration (June-November), for a total of six meetings.  The first meeting should be for an hour in duration, with all subsequent meetings scheduled for at least 30 minutes. 

Program Feedback

Throughout the program, participants may be asked to provide feedback about the program, professional development programs, and overall program effectiveness.  This will include a complete program evaluation at the conclusion of the program.  All feedback provided will be kept private and will be used for informational purposes only. 

Program Design: Certificate of Completion

At the conclusion of the CSW Staff Mentoring & Development Program, mentees and mentors who have completed all of the requirements of the program will receive a certificate of completion and an official letter of completion which can be added to their personnel files.  Additionally, their supervisors will receive a letter indicating completion of the program.

Mentees:
To earn the certificate of completion, mentees must do the following:

  • Meet with their mentors at least once a month during the program cycle (June through November 2014). This requires six meetings in total.
  • Attend at least three of the four professional development programs provided.  In the event that a mentee cannot attend a program, they can also make arrangements with the CSW Office to choose an alternate program available from the CSW Professional Development Resource Center or from ASU HR’s Leadership and Workforce Development offerings.
  • Complete all mentoring program feedback/evaluations.

Mentors:
To earn the certificate of completion, mentors must do the following:

  • Meet with their mentees at least once a month during the program cycle (June through November 2014).   This requires six meetings in total.
  • Complete all mentoring program feedback/evaluations.

Time Committment for the Program

The CSW Staff Mentoring program should inspire career growth and development, while not interfering or imposing upon an employee’s responsibility to their position, particularly with regards to release time.  In its design, a mentee in the mentoring program can expect to devote approximately 90 minutes to two hours a month towards the program, for an estimated total of 11 hours over a six month period.  Similarly, a mentor in the mentoring program can expect to devote approximately 30 minutes to one hour a month towards the program, for a total of 5-6 hours for the duration of the program.  Per SPP 601, employees are provided with up to 16 hours of release time for professional development opportunities per year.  Mentees and mentees will need to discuss and make arrangements with their respective supervisors to see if release time may be used for the program.  

CSW Mentoring Program Events for Mentees

Estimated
Time Commitment

Program Orientation

 1.5 Hours

First Mentoring Session

1.0 Hour

Mentoring Sessions: Months 2-6 at recommended 30 minutes per session

2.5 Hours

Professional Development Programming & Events (4 Sessions)

5.5 Hours

Program Evaluation & Feedback (Online)

0.5 Hour

Total Anticipated Time Commitment

11.0 Hours

   

CSW Mentoring Program Events for Mentors

Estimated Time Commitment

Program Orientation

1.5 Hours

First Mentoring Session

1.0 Hour

Mentoring Sessions: Months 2-6 at recommended 30 minutes per session

2.5 Hours

Program Evaluation & Feedback (Online)

0.5 Hour

Total Anticipated Time Commitment

5.5 Hours

 

CSW Mentoring Program Feedback

The CSW inaugurated the CSW Staff Mentoring and Development Program in Summer 2013 to a limited group of participants from select colleges and units.  Participants in the program were asked to provide feedback on their participation in the program.  Listed below are some of the results and commentary from past participants in the program.  Please note that due to small sample size, percentages are not statistically significant and should be viewed for informational purposes only.

Feedback from Mentees (n=15):

  • 100% of participants found the mentoring relationship to be somewhat to very beneficial to their career development.
  • 87% of program mentees believed or strongly believed that the mentoring program increased their self-confidence professionally.
  • 94% of participants found the development programs as part of the program beneficial to their leadership and career development.
  • 94% of mentee participants found the mentoring program to assist with their career goals.

Feedback from Mentors (n=11):

  • 100% of mentors in the program had a positive or very positive mentoring experience with their mentee
  • 91% of mentors had a positive experience in the CSW Staff Mentoring Program.

Feedback from Program Participants
Program Mentee:
“The mentor/mentee program was insightful and helped provide guidance around expanding your career at Arizona State University. My mentor was informative and supportive in giving advice and counsel on careers in higher education, particularly at ASU. I would highly recommend this program to employees looking build their career path at ASU.”

Program Mentee:
“The CSW Staff Mentoring Program has increased my awareness of who I am as a leader, my professional network, and my motivation for being a leader within ASU.”

Program Mentor:
“I am proud to have been a part of the CSW Mentoring Program!  I have created new friendships with colleagues on campus, and the program gave me a chance to encourage other staff members to be proud of the work we do at ASU!  Sun Devil pride!”

Program Mentor:
“I not only made a valuable new professional connection, I also made a new friend.”

 

Application Process

Due to limited space, participation in the CSW Staff Mentoring and Development Program is selective.  Interested individuals are required to apply and pending application review, an individual may be accepted into the program.  The application process is comprised of two parts: an individual application and feedback provided by the individual’s supervisor. 

To apply for the program:

1) Download and complete the Mentee/Mentee Application form.  You are encouraged to provide fully developed responses to each of the application questions.  Responses for the questions will help the CSW Office in identifying and matching individuals with a mentor. Additionally, before applying you are encouraged to read the Program Information Booklet for Mentors or Mentees.

Prospective Mentee Application Summer 2014 Cohort
Prospective Mentor Application Summer 2014 Cohort
 
Program Information for Prospective Mentees
Program Information for Prospective Mentors

 

2) Supervisor Feedback:  As part of the application process, the CSW will solicit feedback from your supervisor regarding your potential placement in the CSW program.  On your application, you will be asked to provide permission for the CSW Office to contact your supervisor.  Once the CSW Office receives your completed application, we will contact your supervisor and ask them to fill out a quick feedback form regarding your potential placement in the program You will not have access to your supervisor’s responses or feedback. As we will be soliciting feedback from your supervisor, you are encouraged to discuss your application to the program with them in advance. 

 

3) Mentee/Mentor Applications are due to the CSW Office by Wednesday, April 30th (new extended deadline).  Applications should be submitted via email to asucsw@asu.edu .  Please note “Mentoring Program Application” in the subject line.

Decisions regarding placement in the CSW Staff Mentoring Program will take place and all applicants will be notified of their status by May 16th.

If you have any questions or concerns regarding the application process, please contact Karen Engler, CSW Coordinator Senior at Karen.Engler@asu.edu

 

Commonly Asked Questions about the Program:

Listed below are some commonly asked questions about the program.   If you have any additional questions, please contact Karen Engler, CSW Coordinator Sr. at Karen.Engler@asu.edu

Q:  I have been nominated by my supervisor as a potential candidate for the CSW Staff Mentoring Program, am I required to participate?
Participation in the CSW Staff Mentoring Program is completely voluntary.  Although you have been nominated to participate in the inaugural cohort of the program, you are under no obligation to participate.  You have been nominated to participate in the program because you exhibit many of the qualities and skills that we are looking for in program mentees.

Q: I am interested in serving as a mentor in the program; however, I do not have any previous mentoring experience. Would this preclude me from participating in the program?
The design of the CSW Mentoring Program provides the opportunity for mentors to develop their mentoring skills. No previous mentoring experience is required.  Mentors in the program will be provided with a variety of resources and support to facilitate the mentoring process and to develop their mentoring skills.  

Q:  What if I can’t attend one of the professional development programs in person?
We realize that it may be difficult for individuals to attend some of the professional development programs in person.  In the event that a mentee cannot attend a scheduled program in person, they can make arrangements with the CSW Office to substitute the program with a different professional development opportunity.  They can attend a session offered through ASU’s HR’s Leadership Workforce and Development Group (https://cfo.asu.edu/hr-development ) or they can access a training session from the CSW Professional Development Resource Center (www.asu.edu/csw).  Additionally, you can also attend a professional development workshop offered through a different unit and request for the session to be counted towards your development requirement for the CSW Staff Mentoring Program.  

Q:  What happens if my mentor and I don’t get along – can I request another mentor?
In the event that either the mentor or the mentee do not feel comfortable with their mentor/mentee match, we will try to match you with a new mentor.  Participants are only allowed one mentor rematch during the program cycle.  Please note however that due to the limited number of participants in the program, we cannot guarantee that we will be able to provide a new mentor match. 

Q:  What happens if I decide that I don’t want to continue with the program?
Participation in the CSW Staff Mentoring Program is completely voluntary.  If you feel that the program is not for you, you can resign from the program.

Q:  Will participation in the CSW Staff Mentoring & Development Program help me to advance in my position, get promoted or gain a raise in salary?
One of the main goals of the CSW Staff Mentoring Program is to provide information, resources, and networking opportunities to staff members to help them learn more about the university and to develop their careers at ASU.  Participation in the Staff Mentoring Program does not in any way guarantee advancement, promotion, or salary increases. 

Q:  What happens if I apply and don’t get accepted into the program?  Can I apply again?
Due to limited space, participation in the CSW Staff Mentoring and Development program is selective and limited.  If a participant is not accepted the first time they apply, this does not mean that they aren’t a good candidate for the program, there just might not be space for them to participate in that particular cycle.  If you apply to the program and aren’t selected, you are encouraged to apply for the next cycle of the program.