Accessing the Policies and Procedures Manuals

To access the manuals, click on the acronym below.

Revisions to the policies and procedures manuals were posted on November 1, 2009. Some manuals may have INTERIM POSTING revisions made after that date. The next revision cycle will be posted on March 1, 2010.

Note: To request further information or interpretation of policies, or to suggest corrections or changes to policies, please consult the 001 policy of each manual, or contact the manual coordinator.

[ACD]Academic Affairs
[CPM]Capital Programs Management Group
[EHS]Environmental Health & Safety
[FAC]Facilities Management
[FIN]Financial Services
[ICA]Department of Intercollegiate Athletics
[PCS]Property Control System
[PDP]Police Department
[PTS]Parking and Transit Services
[PUR]Purchasing and Business Services
[RSP]Research and Sponsored Projects
[SPP] Staff Personnel
[USI]University Student Initiatives

Several of the policies refer to the Arizona Board of Regents Policy Manual, the complete and official body of policies for the governance and operation of the Arizona University System. This manual is in both HTML and PDF format.

Some ASU policies and procedures exhibits are in PDF format. Go to the ASU online Plug-In Center to access PDF files.

Online manuals replace the earlier paper editions, which are no longer produced. In accordance with Arizona public records laws and requirements, a printout of the online text serves as the official record, which is available for inspection at University Archives. To access earlier versions of the manuals, please send an e-mail to University Archives at archives@asu.edu stating the manual name, the policy number, and the posting date(s) desired.

The ASU system of academic and administrative manuals is maintained by the University Policy Manuals Group, a part of the Office of the Senior Vice President and General Counsel. It is edited and published by Dorothy DiRienzi (phone: 480/965-6777). We are located 1130 E. University Center, Suite 110 (University Drive east of Rural Road). Mail code 4104.

To request further information or interpretation of policies, or to suggest corrections or changes to policies, please consult the 001 policy of each manual, or contact the manual coordinator. The editor/publisher of the policy and procedures manuals does not interpret policies or initiate changes.

Manual coordinators can review guidelines and schedules for submission of revisions by reading Submission Guidelines for Manual Revisions.

Manuals can increase productivity by reducing time spent in asking and answering questions, and they can provide valuable assistance in training new employees. In addition, they can ensure that policies and procedures will be preserved after key personnel leave a unit. The usefulness of the ASU family of administrative manuals created interest in the development of smaller internal manuals by various administrative units (college, division, department, or office).

This interest prompted the creation of a book on how to write a manual, Creating Administrative Manuals (CAM). Like the ASU administrative manuals, this was originally published in a paper-print edition and distributed only to classes conducted on how to develop a desk manual. Although we no longer conduct such classes, we have received requests for copies of CAM, which is no longer in print. The CAM manual is now available to the university community on the Internet, but readers should understand that the original formatting to produce a paper-print manual does not translate easily to the Web. Therefore, we have provided ample exhibits that illustrate how such a manual would appear.